AV Proposal Discovery Form

1. Event Overview

1. Event / job title

3. Primary contact name

4. Job number

5. Event start date

6. Event end date

7. Setup day and time

8. Expected attendance

9. Overview notes

2. Venue Specific

1. Venue name

2. Venue contact

3. Room(s) being used

4. Site visit needed / scheduled?

Yes No

5. Floor plans / CAD drawings provided?

Yes No

6. In-house AV company / exclusivity restriction?

Yes No

7. Union labor required at venue?

Yes No

3. Agenda / Program Review

1. Run of show / detailed agenda provided?

Yes No

2. # general sessions

3. # breakout sessions

4. Location of meals

5. Exhibit hall?

Yes No

6. Rehearsal time needed?

Yes No

4. Main Event Space / Plenary

Presentation

1. Projection or LED wall?

Projection LED Wall Both Neither

2. Screen sizes

3. Notes

Audio

1. Gooseneck on lectern?

Yes No

2. Mic count

3. Stage monitors?

Yes No

4. PA / speaker coverage area

5. Music needed?

Yes No

6. Q&A needed?

Yes No

7. Notes

Production

1. Camera / IMAG needed?

Yes No

2. Video switching needed?

Yes No

3. Live streaming needed?

Yes No

4. Post-production / editing needed?

Yes No

5. Captioning / transcription needed?

Yes No

6. Teleprompters needed?

Yes No

7. Lectern wired for AV?

Yes No

8. Notes

Staging

1. Lectern

Venue Provided Michigan Digital Provided

2. Stage

Venue Provided Michigan Digital Provided

Stage size & height

3. Confidence monitors needed?

Yes No

4. Pipe and drape needed?

Yes No

5. Backdrop / set pieces needed?

Yes No

6. Uplighting needed?

Yes No

7. Custom signage needed?

Yes No

8. Branding / signage placement

9. Accessibility (stair rails / ramps) needed?

Yes No

10. Notes

Lighting and Rigging

1. Stage wash needed?

Yes No

2. Uplighting needed? (duplicated from Staging, intentional)

Yes No

3. Gobos / branding projection needed?

Yes No

4. House light control available?

Yes No

5. Special lighting effects needed? (implies designer/programmer)

Yes No

6. Venue-specific lighting and rigging comments

Power & Cables

1. Standard plenary power bundle?

Yes No

2. Room Power / Power Drop

Room Power Power Drop

3. Generator required?

Yes No

4. Notes

5. Breakout Rooms

List every breakout room below. For rooms marked "Standard" or "Large," picking that package will show you what's included automatically. For any room marked "Custom," a full equipment worksheet will appear below — no photocopying, no page limits, add as many rooms as you need.

#	Room Descriptor / Name	Package	Qty

6. Other Event Spaces

List any additional spaces being quoted — e.g. Exhibit Space, Registration, Green Room, Overflow Area, Reception, Off-site.

#	Space Descriptor / Name	Description

7. Labor and Other

Labor

1. Labor basis

Based on available agenda / run of show See description

2. Union labor?

Yes No

Transportation / Delivery

1. Transportation / delivery (check all that apply)

Local Delivery In State Out of State

Lodging

1. Lodging

Michigan Digital Supplied Client Supplied

8. Additional Notes

1. Special instructions

2. Budget / contract term considerations

1. Event Overview

2. Venue Specific

3. Agenda / Program Review

4. Main Event Space / Plenary

Presentation

Audio

Production

Staging

Lighting and Rigging

Power & Cables

5. Breakout Rooms

6. Other Event Spaces

7. Labor and Other

Labor

Transportation / Delivery

Lodging

8. Additional Notes

Discovery Summary (Preview)